Secure, auditable inventory control for healthcare organizations - with lot tracking, expiration management, and on-premise deployment.
Healthcare supply chains carry unique stakes. An expired surgical supply, a misplaced medical device, or a failed lot recall response can put patients at risk and trigger regulatory consequences. Since 1996, Inventory Pro has provided the traceability, access control, and audit depth that healthcare organizations need - running on infrastructure you control.
Lot numbers and expiration dates captured on every movement.
Supply rooms, crash carts and point-of-use locations.
Below-minimum alerts trigger replenishment from central supply.
First expired, first out. Expired stock quarantined automatically.
Serials, inspections, maintenance and calibration records.
Old value, new value, timestamp, user and workstation.
See this flow configured for your own floor — warehouse map, zones, and pick paths included.
Book a DemoMedical supplies and pharmaceuticals have shelf lives measured in months, not years. Without automated FEFO allocation and expiration alerts, expired stock sits on shelves while newer stock gets used - wasting budget and creating compliance risk.
Joint Commission surveys, state health department inspections, and internal compliance audits require proof that inventory processes are controlled and documented. Inventory Pro provides field-level audit trails and digital signatures that stand up to scrutiny.
High-value medical devices need lifecycle tracking from purchase through disposition. That means serial numbers, maintenance schedules, calibration records, and the ability to locate any device across your facilities in seconds - not hours.
Healthcare organizations face strict requirements about where data lives and who can access it. Many cannot use shared cloud environments for operational systems. On-premise deployment keeps your inventory data behind your own firewall, under your own security policies.
Lot and Expiration Management
Track lot numbers and expiration dates on every inventory movement. FEFO allocation, expiration alerts, and automated quarantine of expired stock prevent expired items from reaching patients or production.
Field-Level Audit Trails
Every transaction records old value, new value, timestamp, user, workstation, and document reference. Complete change history for any item, order, or adjustment - supporting compliance reviews and internal audits.
On-Premise Deployment
Deploy on your own Windows Server and SQL Server infrastructure. All data stays within your facility. Supports air-gapped networks and environments where data cannot leave your security perimeter.
Serial Number and Asset Tracking
Track individual medical devices, equipment, and serialized instruments through their full lifecycle. Inspection schedules, certification records, maintenance history, and depreciation tracking are built in.
Par Level Management
Set and monitor par levels for supply rooms, crash carts, and point-of-use locations. Automated alerts when stock falls below minimum thresholds trigger replenishment from central supply before a stockout affects patient care.
Role-Based Access Control
290+ configurable security permissions with role-based groups. Restrict access by warehouse, department, transaction type, and approval level. Multi-level approval chains enforce separation of duties for controlled items.
Lot numbers and expiration dates track on every movement. FEFO (First Expired, First Out) allocation ensures oldest stock ships first. Expiration alerts notify your team before items expire, and expired stock can be automatically quarantined.
Healthcare organizations expect every operational system to meet rigorous security standards. Inventory Pro's architecture supports that expectation.
Inventory Pro is an inventory management system, not an EHR or patient data system. It does not store protected health information. Its security architecture — role-based access, field-level audit trails, encrypted backups, and on-premises deployment — aligns with HIPAA-adjacent requirements for healthcare operations.
Our team works directly with healthcare supply chain and operations staff to evaluate requirements, review compliance needs, and configure the platform for your facilities.